Quotation intake
Gather supplier responses from an approved mailbox and supported attachments such as PDFs, spreadsheets and scanned documents.
PROCUREMENT • VENDOR QUOTATION INTELLIGENCE
AI Procurement & Quotation Comparison
Make supplier quotes easier to compare and approve.
A ready BestBrain solution for procurement teams working across supplier emails, attachments and spreadsheets. Turn quotation details into a reviewable comparison, with your buyers in control of award decisions.
Request a solution demoSee how it worksREADY SOLUTION • BUILT WITH BESTBRAIN
What does this solution do?
The BestBrain AI Procurement and Quotation Comparison solution structures supplier responses, applies your comparison rules and routes exceptions for review. It uses a reusable RFQ-to-approval workflow that is configured for your materials, cost model, inventory sources and ERP process.
Start with a reusable BestBrain solution, then connect your business systems, knowledge and operating rules. Explore the workflow automation platform behind the solution.
Capabilities your team can put to work
Comparable cost lines
Normalize mapped units, currencies, taxes, freight and other agreed cost components before creating a landed-cost comparison.
Material and quantity checks
Compare extracted details against your standards master and requested quantities. Flag specification gaps and inventory-related exceptions for review.
Approval-led buying
Route recommendations and exceptions through your delegation rules. Prepare an approved handoff to the purchasing system agreed for your deployment.
How it works
01
Collect responses against an RFQ
Connect the intake source and map supplier documents to the relevant request and line items.
02
Extract and validate details
Structure price, quantity, delivery and commercial terms. Ask a reviewer to resolve uncertain or missing fields.
03
Apply your comparison model
Calculate comparable costs using defined rules and flag differences in grade, dimensions, stock or commercial assumptions.
04
Approve the purchasing next step
A buyer reviews the comparison and required approvals before the configured ERP or purchase-order handoff.
A practical example
Three suppliers quote the same requested material using different units and freight terms. The workflow maps the lines, applies your cost rules and flags a specification mismatch. A buyer reviews the comparable view and the exception before choosing the next procurement action.
Illustrative scenario showing the configured workflow.What we connect for you
- Sample RFQs and supplier quotations in your usual formats
- Material standards, unit mappings and cost-comparison rules
- Inventory or ERP access for the agreed integration scope
- Approval matrix, exception owners and purchasing handoff rules
What your team receives
- Structured supplier and quotation line items
- A landed-cost comparison using your approved assumptions
- Specification, quantity and missing-data exceptions
- A buyer-reviewed recommendation and approval handoff
From ready solution to your workflow
Bring a sample of your current process to the demo. We confirm the required connections and business rules, configure the solution around your team, and validate a representative workflow before rollout. Your deployment scope determines the supported channels, data sources and actions.
See AI Procurement & Quotation Comparison in action
Tell us about your use case, the systems you use and the step you want to improve. We’ll map the BestBrain solution to your workflow.
Request a solution demoFrequently asked questions
Does this solution place purchase orders automatically?
Purchasing actions remain subject to your buyer approvals and the ERP integration you authorize. We define and test the handoff rather than assuming every comparison should create an order.
Can it compare scanned quotations?
Scanned documents can be included in the intake design. Extraction quality depends on the document, so uncertain values need validation before they influence a buying decision.
Is the solution ready for our ERP?
The reusable BestBrain workflow is available. Your document formats, cost rules, approval matrix and ERP connection are mapped and validated during implementation.
Explore related solutions
Implementation background: Explore the related DreamzTech procurement solution design. Explore the implementation background and discuss the ready solution with our team.
